From the blog

Longer reads from the team behind the vault: governance, the Microsoft 365 changes that matter for SharePoint, and SharePoint Online in practice. The vault keeps the short symptom → cause → fix notes; these articles connect them into the bigger picture.

27 articles. Each one opens on the blog, where it lives (all posts).

Governance and the site lifecycle 17

• Contractors on their own laptops: how to stop downloads, printing and sync in SharePoint16 Nov 2026An external contractor needs to work with your documents, not take them home. Here is how to give them browser-only access to SharePoint and OneDrive — without managing their laptop, without installing anything, and without the traps that end up restricting…
• What may Microsoft do with your data in Microsoft 365 and Azure AI? Guarantees, contracts and certifications7 Nov 2026Is Azure AI learning from our documents? Can OpenAI or the US government get to them? We went through Microsoft's contracts, documentation and certifications for Microsoft 365, Copilot and Azure AI — including the rules for the public sector, healthcare…
• Site archiving in SharePoint Online: how Microsoft 365 Archive works and where it fits in the site lifecycle28 Oct 2026SharePoint sites and Teams keep multiplying but almost never go away. Microsoft 365 Archive moves them to cheaper storage and keeps permissions, metadata and searchability. What it needs, what it costs, what it can't do, and why it belongs at the end of the…
• Classic SharePoint pages go read-only in October 2028. What it means and how to prepare25 Oct 2026From 1 October 2028, wiki pages, web part pages, blogs and publishing pages in SharePoint Online can no longer be edited. The content stays, but it freezes. Which sites are affected, what changes as early as March 2027, and how to plan so the deadline…
• How to prove to an auditor that employees have read a policy21 Oct 2026Opening a document is not acknowledging it. What ISO 27001 and the decrees under the Czech Cybersecurity Act (NIS2) ask for, and how to prove it: an attendance sheet, a Power Automate solution or a specialised app.
• Targeted Release is retiring. How to set up Frontier, Standard and Deferred release — and why you need a test tenant15 Oct 2026From November 2026 you can no longer change who is in Targeted Release in Microsoft 365, and in January 2027 Targeted Release goes away completely. What replaces it, what happens to your pilot group, and why we recommend running a test tenant alongside…
• ISO 27001 and ISO 9001 in SharePoint: what you can prove with built-in tools and where that falls short8 Oct 2026Both standards want controlled documented information: approved, in the right version, available and protected. SharePoint does much of it without buying anything. How to set up a library for controlled documents, what you show the auditor and what…
• How much space SharePoint versions really use7 Sept 2026A widespread belief says SharePoint stores only the differences between versions. We measured it on a live tenant: three metadata-only changes turned a one-megabyte file into four megabytes. The measurements, the numbers, and where the myth came from.
• Labels and DLP in practice: one company day in six situations28 Jul 2026Sensitivity labels and DLP sound like theory for IT. Here's the translation into everyday life — six situations from an ordinary company day you'll probably recognise from your own office, and what happens in each of them.
• Data Loss Prevention (DLP): protection that mustn't get in the way24 Jul 2026A sensitivity label says what's sensitive. DLP is what happens when someone tries to mishandle it. How to set up protection that guards your data — without stopping everyday work or teaching people how to bypass it.
• Sensitivity labels: which five are enough to start17 Jul 2026The most powerful data-protection tool in Microsoft 365 that almost nobody uses. What sensitivity labels actually are, what they're for, what you need for them — and which five are enough to get started this week.
• SharePoint Online Governance: why it's required before you switch on the new Copilot9 May 2026New SharePoint, dual Copilot, Restricted Content Discovery and Authoritative Sites. The May wave of news in Microsoft 365 makes SharePoint Online governance a mandatory prerequisite — not an optional add-on. What specifically to address before you switch the…
• "SharePoint is included in Microsoft 365." That sentence costs companies more than they think.2 May 2026SharePoint Online in the basic M365 licence is a marketing illusion. For real governance you need three licences — SharePoint Advanced Management, Microsoft 365 Copilot and Microsoft Purview. What each adds, what it costs and why each one is mandatory.
• SharePoint Online for managers: how to lead the journey from chaos to order (Part 3)21 Mar 2026The closing part of the manager mini-series. How to actually lead a SharePoint transformation: three phases, who belongs at the table, the decisions IT cannot make for you, five common mistakes and a 90-day checkpoint.
• The year SharePoint Online finally starts to make sense5 Jan 2026The start of the year is a good moment to think about what could work better. SharePoint Online is not the problem. The chaos is. How to find a system in it and make Microsoft 365 finally make sense.
• SharePoint Online for managers: how to get value from it in 2026 (Part 2)7 Dec 2025Part two of the manager mini-series. The concrete benefits of SharePoint, the role of AI in 2026, the metrics for measuring return, and three steps that make sense for any organisation.
• SharePoint Online for managers: what to know in 2026 (Part 1)4 Dec 2025Many organisations use SharePoint as just a better cloud drive. Chaos in team sites, uncontrolled sharing, missing governance — what every manager should know. Part 1 of a three-part mini-series.

Microsoft 365, month by month 7

• Microsoft 365 in October 2026: a new Copilot app, a wider Frontier and Copilot in SharePoint without PowerShell2 Nov 2026Monthly recap of news in Microsoft 365 and SharePoint Online. Copilot got a new app with projects and Workspaces, Frontier also opens Teams, Outlook and SharePoint previews without a Copilot licence, and scripts can no longer turn off Copilot in SharePoint.…
• Microsoft 365 in September 2026: Copilot by licence and by credits, Copilot in SharePoint goes live, and more defaults1 Oct 2026Monthly recap of news in Microsoft 365 and SharePoint Online. Copilot got a new pricing model — licence plus credits — Copilot in SharePoint and OneDrive is generally available and HTML pages in SharePoint can't be turned off tenant-wide. Two August dates…
• Microsoft 365 in August 2026: Copilot gets a new name, classic pages get an end date and a lot switches on by default1 Sept 2026Monthly recap of news in Microsoft 365 and SharePoint Online. Microsoft 365 Copilot was renamed Microsoft Copilot, classic SharePoint pages got an end date and a striking number of new features arrived switched on. One July promise was kept, the other…
• Microsoft 365 in July 2026: Copilot Apps go live, oversight of agents, and the 14 July that arrived1 Aug 2026Monthly recap of news in Microsoft 365 and SharePoint Online. July delivered what June promised – Copilot Apps in preview and a new coat for OneDrive. Oversight of AI agents arrived. And on 14 July, InfoPath, SharePoint Designer and the old servers ended.
• Microsoft 365 in June 2026: Copilot in SharePoint, authoritative sites and the final countdown1 Jul 2026Monthly recap of news in Microsoft 365 and SharePoint Online. June delivered what May promised — Copilot in SharePoint in preview, Authoritative Sites generally available, SharePoint Copilot Apps for developers. And the July retirements are days away.
• Microsoft 365 in May 2026: AI moves right inside SharePoint1 Jun 2026Monthly recap of news in Microsoft 365 and SharePoint Online. May brought the live rollout of the new SharePoint, AI right inside SharePoint, GA of Microsoft 365 E7 and Agent 365 – and kicked off the summer retirement deadlines.
• Microsoft 365 in April 2026: new SharePoint, dual Copilot and the final countdown1 May 2026Monthly recap of news in Microsoft 365 and SharePoint Online. April brought GA of the new SharePoint Experience, the split of Copilot into Basic and Premium, the definitive end of Add-ins and 2013 Workflows, and three ticking retirement deadlines.

Copilot 1

• What the Microsoft 365 Copilot price list doesn't tell you2 Sept 2026The price of Copilot is a single number. The terms you'll live with for a year aren't on the price list. An annual commitment with a seven-day window, an index that fills once a day, and content exclusions that only work per site — what to know before you buy.

The basics 2

• Documents in SharePoint: what you get out of the box and how it differs from a file server16 Sept 2026People know the file server, and that is its biggest advantage. But without buying anything extra, SharePoint does things a server can't manage without additional tools: versions, restore without IT, search inside content and an audit trail. A factual…
• What SharePoint and Teams are, and why they replace the shared drive20 Apr 2026Part 1 of a beginner-friendly series. A short guide for anyone who has heard of SharePoint and Teams but isn't quite sure what they are for — and why they beat a shared drive.